Planning a successful business meeting can be time consuming and very stressful, especially if it is your first time. Knowing some tricks of the trade can help you make sure that your meeting is a success for you and your guests. Here are a few tips on how to successfully utilize a meeting room from Weston Town Center Executive Suites.
Using round tables will offer a chance to not only have more room at each table, but also encourage networking and communication among the participants of your meeting. The only drawback of this is that if you are using an overhead projector your guests will need to move the chairs in order to see the screen. If you are unable to get round tables, the best thing to do is encourage your guests to sit in circles to promote communication in your meeting. By allowing your guest to communicate, you will give them a chance to make connections and contacts that could help their business and yours.
The rule of thumb when putting on a business meeting is that every 90 minutes or so you should give a small break. This will help everyone re focus on the meeting, as well as give them a chance to stretch their legs. If you fail to give your guests adequate breaks, you run the risk of having them become bored or even worse falling asleep during the meeting.
Another great way to refocus the guests at your meetings attention is by offering refreshments. Providing things like coffee or soft drinks along with small snacks will give you a chance to add a personal touch to your meeting. The concierge staff at Weston Town Center Executive Suites can also help you get catering for your event if you want to offer a full meal.
If you are tired of renting meeting rooms that lack the ambience and feel that you are looking for, then it is time to switch to Weston Town Center Executive Suites. We offer many amenities that can help make your meeting a big success.
Glen Rostie December 11th, 2013
Posted In: Uncategorized